Terms

  • Public: accessible to anyone who has the URL of the webpage.
  • Private: accessible only to Orientation Nurses / Leadership Users. Must have a username and password to access.
  • User: a person who accesses this website.
    • Orientation Nurse: a type of user who has a log-in for frontend functions. This user is an educator or experienced preceptor who has been selected to provide leadership to a group of preceptors and mentorship to learners.
      • This user type can input data to all record types.
      • This user reviews individual records that have been entered by other user types (Evaluations, Surveys, etc.) and determines if they are ready for publication.
      • This is the only user type who has access to comments submitted on Evaluations and Surveys.
    • Leadership: a type of user who has a log-in for view-only frontend administrative functions. This user holds a supervisory / management role and has access to data regarding a learner’s progress through orientation and upcoming learning events. 
      • Data must be published to be visible to this user type.
      • This user type can only review comments/goals and individual evaluation results on formal evaluations. Daily Evaluations are only visible in a week-by-week summary once published.
    • Preceptor: a public type of user who completes evaluations on learners.
      • This user accesses information through links that are sent to them for Evaluations, Surveys, or their Public page.
      • The information is accessible to anyone with the link.
      • The links are not available to be indexed by search engines.
    • Learner: a public type of user who is orienting to a new role, they complete evaluations of preceptors, course surveys, and submit documentation on their competencies.
      • Most data is grouped back to records on this table to analyze an individual's progress and or review the effectiveness of education.
      • This user accesses information through links that are sent to them for Evaluations, Surveys, or their Public page.
      • The information is accessible to anyone with the link.
      • The links are not available to be indexed by search engines.
  • Field: the name of a column on a table (like the column name on a spreadsheet).
  • Table: a portion of the database where information is organized and stored. Similar to an individual sheet within a spreadsheet. Version 1.8.3 contains 36 tables within the database that interact with one another to store and organize the data that is displayed to the user.
  • Record: an entry on a database table with data points in columns (like a row of data on a spreadsheet).
    • Affiliate/Role: The Configuration record represents an Affiliate location (department or unit) and a Role within that location. Configuration record and Affiliate may be substituted. 
    • Associated Record: A record may be associated with another. For example, every Daily Evaluation is associated with an Event, a Learner, and a Preceptor record.
    • Nested Record: A record may be nested under another of a similar type. For example, a Course record is nested under a Course Template record. A record that is in the “nest” can also be associated with another record: The Course Template is associated with certain Configuration records as a learning event that the Learners from that Affiliate / Role would attend.
  • Site View: a web page that complies with data from one or more tables within the database and allows for data review, entry, and/or export.
  • List View: a portion within a Site View that displays related data. These lists can be sorted and searched. Most link to another Site View.
  • Benchmark: a group of learners who have successfully completed orientation. The data from past evaluations is averaged and matched to current learners by week, learner type, learner role, and affiliate.
  • Published: data that is visible to public users.
  • Unpublished: data that is only visible to Orientation Nurse Users on Private pages.
  • Archived: data that is moved to the ‘Recycle Bin’, most often used for duplicate data. It can be retrieved. It is not included in averages or visible on any frontend pages.
  • URL Parameter following .html if a parameter is needed to build the page the first parameter will be signaled with ?, and subsequent parameters will be signaled with an &. Each is set up as: parameterName=parameter. For example learners/learner.html?learner=1&status=edit will get learner record 1 and show the “edit’ version of the Learner View / Edit Site view.